Fiscal Administrator I

Henley Middle School

Full-Time, 12 months/Year

 

Are you looking to work in a school division where students are engaged in authentic, challenging, and relevant learning experiences, becoming lifelong contributors and leaders in our dynamic and diverse society? Then look no further! 

 

In Albemarle County Public Schools, we work together as a team to end the predictive value of race, class, gender, and special capacities for our children’s success through high-quality teaching and learning for all. We seek to build relationships with families and communities to ensure that every student succeeds. We will know every student! 

 

ACPS employees enjoy competitive pay and benefits, including health & dental coverage, retirement, flexible spending accounts, paid time off, wellness program, discounts on gym memberships, and more! Be sure to check out our website to learn more about our Division and our Schools.

General Definition of Work:

Performs responsible, complex, technical and administrative work maintaining financial records and processing financial transactions as well as providing general office support; does related work as required. Work is performed under general supervision.

Essential Functions:
  • Receives, counts and accounts for various program and school funds;
  • Prepares and makes bank deposits;
  • Reconciles bank statements;
  • Maintains bookkeeping system;
  • Maintains general ledger accounts, checks balances, prepares financial reports;
  • Collects all textbook rental fees;
  • Prepares bills for payments, verifies coding, and reconciles billing;
  • Writes checks, prepares receipts and prepares monthly statements and reports;
  • Maintains records and filing system;
  • Maintains financial vendors list;
  • Maintains office food and drink machines;
  • Collects and makes receipts for money;
  • Maintains list of student debts;
  • Assists in preparing annual budget;
  • Handles purchase orders/requisitions, receiving reports; order and distribute office supplies;
  • Prepares, processes, prints, files, and distributes a variety of documents; Some material may be of a confidential nature;
  • Meets/greets/screens customers/visitors. Answers questions and provides information;
  • May have responsibility for tracking attendance processing leave, worker's compensation, and payroll-related documents;
  • Maintains virtual and physical inventory of materials, supplies and/or equipment;
  • Answers unit/department phones, takes messages and provides responses;
  • May serve on special and/or regular teams and committees;
  • Schedules and coordinates transportation and related items for field trips;
  • Reports equipment problems and coordinates appropriate maintenance;
  • Orders and distributes student agendas;
  • May distribute mail, documents, and packages throughout school and make other school-related trips outside the building as necessary;
  • Maintains and schedules building rentals and school's building use calendar.
Knowledge, Skills and Abilities:

Functional knowledge of bookkeeping terminology and methods; functional knowledge of routine accounting principles; ability to maintain financial records and prepare reports and statements; ability to make arithmetical computations quickly and accurately; ability to understand and follow complex oral and written instructions; ability to operate a variety of office machines; knowledge of related software programs; ability to deal effectively with co-workers and the public; ability to type at a reasonable rate of speed - 45 words per minute.

Education and Experience:

Any combination of education and experience equivalent to graduation from high school supplemented by business school or accounting courses and three to five years experience in general account keeping. Possession of a valid driver's permit.

Physical Conditions and Nature of Work Contacts:

Work is typically performed in an office at a desk. Handling supplies, equipment and funds weighing up to 40 pounds is required. Occasional sustained operation of office machinery is necessary. Daily deposits of funds is required. Internal contact with staff, faculty, administration and students is maintained daily. Regular telephone contact with Central Office, Fiscal Services, Accounting Division and Payroll/Personnel is necessary. Contacts require considerable tact and discretion.

Evaluation:

Performance will be evaluated on the ability and effectiveness in carrying out the responsibilities as outlined.

 

PG 11 Non-exempt  2024-25