Deputy Clerk I

Clerk of the Circuit Court

Full-Time, 12 months

Non-Exempt, Pay Grade 06

VRS-Eligible, Benefits-Eligible

Join the Albemarle County Team:

Albemarle County is one of the most desirable locations in Virginia and the nation, with an excellent school system, low taxes, low crime and unemployment rates, a skilled and educated workforce, and a wealth of cultural, historical, and recreational amenities in a beautiful setting. 

It’s our mission to enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds. 

We deliver this in a diverse locality, with rural, suburban and urban characteristics. The Albemarle County Core Values are the foundation for all we do.

• Integrity: We value our customers and co-workers by always providing honest and fair treatment. 
• Innovation: We embrace creativity and positive change. Learn about this from the People of Albemarle. Have you heard about our partnership for an autonomous shuttle in Crozet?
• Stewardship: We honor our role as stewards of the public trust by managing our natural, human and financial resources respectfully and responsibly. 
• Learning: We encourage and support lifelong learning and personal and professional growth. We support our team through internal and external training opportunity. Check out our free in-house training opportunities.
• Community: We expect diversity, equity and inclusion to be integrated into how we live our mission. See how we’re living out this value in the Office of Equity and Inclusion 2020 Annual Report.   

We take care of our team, offering employees BE WELL Albemarle support to provide opportunities to understand and follow an active lifestyle that promotes a culture of good health and wellness.

We take care of the environment, with a department dedicated to programs supporting Pollution Prevention (P2), Energy Conservation and other environmental initiatives.

The Deputy Clerk I

Performs a wide variety of specialized and/or difficult clerical and secretarial duties. Work requires extensive knowledge of the Circuit Court Clerk's Office policies, procedures, and services and ability to communicate these to others. Tasks may require the ability to plan and carry out assignments. Work often involves providing assistance to temporary help. Work is performed under regular supervision.

The Expectations

Essential functions and responsibilities of the Deputy Clerk I  include, but are not limited to, the following:

ESSENTIAL FUNCTIONS:

This position involves work within the courthouse and courtroom with frequent contact with the Judge and the public in a formal courtroom setting. Applicant must be able to speak and read in a public setting as this deputy clerk will have active duties in the courtroom assisting the judge and the litigants, including the administration of oaths to jurors and witnesses. The deputy clerk in this position will be required to work overtime on reasonably regular basis as court cases can often run into the early evening

• Collects information; Responsible for a variety of routine administrative assignments;
• Prepares, processes, prints and distributes a variety of court documents (e.g. orders, reports, summons, forms); some material may be of a confidential nature;
• May docket judgments, perform oaths of office, arraign defendants and issue garnishments;
• Tracks exhibits and court cases in the courtroom;
• Answers routine correspondence for supervisor;
• May code invoices, collect and process monies for items including fees, fines, costs, restitution, and taxes, and process expense forms for payment;
• May reconcile daily receipts and prepare daily financial reports;
• Receives and reviews documents for filing and recording sufficiency;
• May collect and record information such as deeds, marriage licenses, and other legal documents; Maintains database and keeps information current and accurate;
• Schedules meetings and appointments and administers calendar;
• Meets/greets/screens customers/visitors; Gathers and researches basic information to answer questions and provide information;
• May have responsibility for tracking attendance and processing payroll-related documents;
• Establishes and maintains files;
• Operates a variety of office machines; May maintain inventory of materials, supplies and/or equipment; May serve as first contact for office equipment maintenance;
• Answers unit/department phones, takes messages and provides responses;
• Receives, opens, and sorts mail; Receives, signs for and distributes packages; Assists with bulk mailings;
• Provides back-up for department administrative staff; Provides assistance as required to senior-level administrative staff;
• May serve on special and/or regular teams and committees;
• Infrequently supervises the work of others; Responsibility may include providing occasional direction to temporary staff;
• Does related work as required

THE QUALIFICATIONS

Education and Experience

Minimum of a high school education. Prior work in a Circuit Court, General District Court, or Juvenile & Domestic Relations Court Clerk's Office is preferred. Experience with court-related computer information system applications preferred.

Knowledge, Skills and Abilities

Thorough knowledge of standard office practices, procedures, equipment and clerical techniques; Some knowledge of courtroom procedures, operations of the Clerk of the Circuit Court Office, departmental procedures, guidelines; Some knowledge of Federal, State, and local laws applicable to the operation of the Clerk; Ability to comprehend applicable Virginia Code sections and laws; Ability to comprehend common legal procedures, terminology, and instruments; Ability to make difficult arithmetic calculations, set up complex forms and statistical tables; Ability to type and transcribe accurately; Knowledge of business and legal English and spelling; Ability to establish and maintain effective working relationships with officials, judges, attorneys, other agencies, and general public; Skill in providing customer service; oral and written communication skills; Basic to Intermediate level proficiency in office-related software (e.g. Microsoft Office); Intermediate level proficiency in Circuit Court specific databases (e.g. Case Imaging System, Circuit Case Management System); Office equipment used includes computer, copier, postage meter, fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.

THE PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS

Regular contacts are made with individuals from other internal departments, outside organizations, and/or the general public for purposes of exchanging information which may require some judgment or interpretation. Communication is usually cooperative in nature, with infrequent conflicts resolved by higher authority. Conducts work in a sitting position; however, job requires frequent standing, walking, bending, stooping and light lifting. Requires frequent operation of a variety of office machines.

THE SALARY RANGE

The hiring range for this position is $16.17 – $19.97 per hour (approx. $33,644 - $41,550 per year). Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA non-exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60.

DEADLINE FOR APPLICATIONS: Position open until Friday, August 19, 2022, 5:00 p.m. EST

PROCESS: For consideration please apply at: https://albemarleva.tedk12.com/hire/index.aspx

EOE/EEO

Albemarle County is an equal employment opportunity employer, and does not discriminate against any group or individual on the basis of race, color, religion, sex, sexual orientation, national origin, age or disability in regards to any aspect of employment policy and practice: recruitment, testing, selection, assignment, pay, conditions of work, training, leave, overtime, promotion, discipline, demotion, and separation.