Project Coordinator (I or II)
Department of Facilities and Environmental Services (FES)
Full-Time, 12 months
Non-Exempt, Pay Grade 10
(contingent upon experience may be hired as Project Coordinator II which is a pay grade12),
VRS-Eligible, Benefits-Eligible
THE POSITION – Project Coordinator I or II
THE DEPARTMENT –Facilities and Environmental Services (FES)
The Facilities & Environmental Services (FES) Department is primarily responsible for: 1) maintaining and improving the physical assets of the County (such as its buildings, grounds, Keene landfill, and other infrastructure), 2) managing our operations to ensure environmental compliance, promote pollution prevention, and minimize waste, 3) overseeing the planning, design, and construction of all major capital improvements undertaken on behalf of the county , and 4) in coordination with the Department of Community Development, protecting the water resources and other natural resources of the County through various programs, including capital projects. Other departmental services include providing copy services, mail services, building security, fleet management, and street sign maintenance.
Project Coordinator I OR II Job Summary
Albemarle County Local Government is actively recruiting a Project Coordinator (I or II) to join our Facilities & Environmental Services Department. The successful candidate will prepare detailed plans and contract specifications in areas of building maintenance, repair, and minor renovations; coordinates projects with contractors and County staff. The Project Coordinator (I or II) functions as Project Manager for both contracted and in-house work; designs, develops, coordinates and inspects preventive maintenance program work. In the absence of the Deputy Chief of Public Works, assigns Work Orders, manages the daily decisions regarding the building maintenance operations. On occasion may serve as maintenance worker. Project Coordinator II will manage the daily decisions regarding the building maintenance operations, supervise the work of the building maintenance staff (maintenance mechanics, project coordinator I, building attendant) and approve invoices.
THE EXPECTATIONS
Key functions and responsibilities include, but are not limited to, the following:
- Prepares detailed plans and specifications and performs inspection service on contract work of repair and minor new construction and renovations;
- Prepares sketches, plans and completes written sequential job outlines with material requirements as required to coordinate and process work orders.
- Interprets plans, blueprints, specifications and technical directives;
- Prepares plans and specifications appropriate for competitive bidding process for minor renovation/repair projects; and works with contracted A/E firms with the preparation of specifications for more complex renovation/repair projects;
- Provides contract/contractor oversight, including inspecting in progress work and ensuring the deliverables are as specified prior to payment authorization for the Department, to include but not limited to facility, grounds, custodial, and E911 sign maintenance contracts;
- Writes specifications and researches specific problems involving old and new equipment and materials;
- Functions as a Project Manager; responsible for maintaining files of planned, completed and proposed jobs; responsible for obtaining appropriate authorization to increase job scope if necessary;
- Provides preliminary estimates whenever feasible or requested;
- Verifies contractors comply with all aspects of their contract in the timeliest, cost effective manner practical and reasonable throughout the course of the job;
- Prepared uniform inspection guides and checklists to ensure that established levels of quality are attained;
- Details deficiencies and makes recommendations for necessary repairs or replacement; prepares work orders, change orders and processes invoices as needed;
- During unusual operational need or emergency situations, performs skilled maintenance worker functions;
- Performs other duties as assigned.
THE QUALIFICATIONS
Education and Experience
Any combination of education and experience equivalent to graduation from high school and five years’ experience in construction, project management, inspection, planning, or estimating; or graduate of a community college with three years related experience; or successfully completed a trades apprenticeship or vocational school trades program with three years related experience.
Knowledge, Skills and Abilities
The successful candidate must have demonstrated knowledge of building trades, associated language, maintenance materials, ordering of parts and supplies; and maintenance of limited inventory experience at journey level in one or more trades and familiarity with all standard skilled crafts;
Additionally:
-Must be skilled at preparing sketches and using project scheduling tools such as Gantt Charts, bar charts, or Microsoft Project.
-Must have the ability to read and interpret blueprints, prepare plans and specifications appropriate for competitive bidding process.
-Demonstrated estimating knowledge using standards such as RS Means, or similar accepted/recognized program.
-Skilled at establishing and maintaining effective working relationships with county officials, other county departments, contractors and the general public.
-Knowledge of coordinating and inspecting work of outside contractors. Knowledge of building codes.
Some knowledge of the occupational hazards and necessary precautions involved in equipment operation.
THE PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS
Work requires occasional strenuous physical tasks such as bending, stooping, lifting, climbing, and crawling in confined spaces; lifting and carrying items weighing up to 50 pounds; prolonged administrative work at a desk/work station and use of computers; may be occasionally exposed to dust, fumes, cold and hot temperatures and hazardous materials commonly found on a construction site. Flexible hours including evenings, weekends and holidays as needed. Frequent contacts with external contractors may require tact and diplomacy.
Additional Information:Employees filling this position are considered Essential Personnel. The position is subject to after-hours recall as well as being assigned “on call” duty.
THE SALARY RANGE
The salary range for this position is $15.22-$18.27 per hour. Starting offer is based on applicable education beyond minimum, experience and internal equity and reflects the pay grade of Project Coordinator I. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA Non-exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60.
DEADLINE FOR APPLICATIONS: Open Until Filled
PROCESS: For consideration please apply at https://albemarleva.tedk12.com/hire/index.aspx
Learn more about the County as a great place to live at http://www.albemarle.org/upload/images/forms_center/departments/Albemarle/forms/2016_New_Residents%20Guide.pdf
For additional information visit: Albemarle County Human Resources at http://www.albemarle.org/hr
EOE/EEO
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