Office Associate II 

Extended Day Enrichment Program

Part-Time (3 hours per day), 12-Months

Non-Exempt, Pay Grade 4

The Office Associate II performs a wide variety of responsible office and clerical duties; does related

work as required. The work involves the performance of specific routine operations and occasionally a few

separate tasks or procedures. Work is performed under regular supervision. Essential functions include,

but are not limited to the following:

• Collects information; responsible for a variety of routine administrative assignments.
• Processes payments received in person, by mail, and electronically.
• Collects and enters department related information into database.
• Greets callers and visitors, directs them to the proper source and answers questions; sometimes contact is of a difficult nature.

• Prints, collates, and assembles materials for distribution.
• Maintains files; files documents and other materials.
• Operates a variety of office machines.
• Maintains inventory of materials, supplies and/or equipment.
• Answers department phones, takes messages, and provides responses.
• Receives, opens, and sorts mail. Receives, signs for, and distributes packages.
• Provides back up for department administrative staff.

QUALIFICATIONS:  Any combination of education and experience equivalent to graduation from high

school. Prefer some clerical and typing experience. Knowledge of standard office practices, procedures,

equipment and clerical techniques; ability to make arithmetic calculations; ability to file alphabetically;

knowledge of business English and spelling; ability to establish and maintain effective working

relationships with employees and general public; basic level proficiency in office-related software and

equipment, including computer, copier, fax, printer, multiple-line phone, projector, and scanner; ability to

understand and follow oral and written instructions.

PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS: Regular contact made with individuals

from: (a) other internal organizations; or (b) outside organizations; or (c) frequent contact with the general

public for purposes of exchanging factual information which may require some judgment or interpretation

in order to be responsive to questions or applicable to a specific situation. Communication is usually

cooperative in nature, with infrequent conflicts resolved by higher authority. Conducts work in a sitting

position; however, job could require frequent standing, walking, bending, stooping and lifting or carrying

items weighing 20-50 pounds. Requires frequent operation of a variety of office machines.

SALARY: $9.61 - $11.54/hour based on qualifications and experience

DEADLINE FOR APPLICATIONS: Open until filled