Office Associate IV for Volunteer Service

Fire Rescue

This position is employed by the Albemarle County Fire Rescue

Part-Time (20 hours per week), 12 Months

Non-Exempt, Pay Grade 8, Benefits-Eligible, Non-VRS-Eligible

THE POSITION – OFFICE ASSOCIATE IV

Performs complex clerical, administrative and technical work; duties may be varied, and require selection of appropriate actions among several alternatives. Does related work as required. Work is performed under general supervision. May supervise administrative support staff.  Works closely with members of volunteer fire rescue partner organizations. Is expected to be available for approximately 4 hours per month for off sight work evenings or weekends.

THE DEPARTMENT – FIRE RESCUE

Albemarle County has a unique emergency services system. Volunteer and career personnel cooperatively provide fire, rescue, and emergency medical services to the community while partnering with other local and regional emergency services organizations.  We are an equal opportunity, progressive organization whose goal is to provide the highest quality service within the constraints of our funding and personnel resources.

The department provides emergency fire, rescue, and medical services for nearly 93,000 residents and 726 square miles of land.  Our stations serve response areas that are urban and rural with an annual population growth increase of 2.1 percent.  Our population growth, while moderate compared to some, challenges us to find creative ways to maintain high standards and meet our ever-increasing demands for service.

Albemarle County maintains a centralized headquarters to coordinate the provision of fire, rescue, and emergency medical services.  Commonly referred to as ACFR, these staff members handle administrative tasks, training, volunteer programs, fire prevention and life safety programs, and provide career operations staffing to supplement volunteer staffing.

To learn more about working for Albemarle County Fire Rescue click here or visit www.albemarle.org/fire.

THE EXPECTATIONS

Essential functions include, but are not limited to, the following:

• Answers the phone, screens calls, takes messages, gives information over the phone, refers callers to appropriate source;
• Types letters, reports, order forms, bills, and a variety of documents from rough draft, clean copy, using typewriter or word processing equipment; Checks figures, forms, and letters for accuracy;
• Sorts forms, books, papers, and printouts for copying, distribution, filing, etc.,
• Files letters, cards, forms, and books, etc.;
• Posts figures for record of expenditures or activities;
• Logs or records items in order to keep records on agency activities;
• Distributes mail, correspondence, copies, and computer printouts;
• Maintains attendance;
• Provides clerical support for department/unit as required.
• Types letters, reports, documents and a variety of material. May prepare routine reports. Material may be of a confidential nature. May proofread documents for others in department.
• Prints, collates, and assembles reports for distribution.
• Receives, opens, and sorts mail. Receives, signs for, and distributes packages.
• Schedules appointments and meetings as requested.
• Answers unit/department phones, takes messages and provides appropriate responses.
• Files documents and other materials.
• May maintain inventory of materials, supplies, and/or equipment.
• Does related work as required.

THE QUALIFICATIONS

Education and Experience:

Education or experience equivalent to graduation from high school or equivalent, with supplemental training in firefighting, fire prevention, community risk reduction, code enforcement initiatives. Minimum of three years of fire service or related experience.

Knowledge, Skills, and Abilities:

Knowledge of standard office practices, procedures, equipment and clerical techniques; ability to make arithmetic calculations; ability to file alphabetically; knowledge of business English and spelling; ability to establish and maintain effective working relationships with employees and general public; basic level proficiency in office-related software and equipment, including computer, copier, postage meter, fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner; ability to understand and follow oral and written instructions.

SPECIAL REQUIREMENTS: Must sign a no tobacco use agreement prior to employment. Possession of valid driver's license by the State of Virginia will be required.

PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS:

Generally, contacts are limited to co-workers who work within the same organization unit to furnish, obtain, or relay information. Communication is usually cooperative in nature. Conducts work in a sitting position; however, job requires frequent standing, walking, bending, stooping and light lifting. Requires frequent operation of a variety of office machines.

HIRING SALARY RANGE: The hiring salary range for this position is $12.47 - $14.96 per hour with excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, and continuing education/training opportunities. This is a part time, FLSA non-exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60.

DEADLINE FOR APPLICATIONS: Open Until Filled (this posting will remain open for a minimum of 10 days).

Learn more about the County as a great place to live at: New Resident Guide

You may find more information at the Albemarle County Human Resources page http://www.albemarle.org/hr.

EEO/EOE