Description | Office Associate II (10 Month position)
2017-18 School Year
Monticello High
School Counseling Department
GENERAL DEFINITION OF WORK:
Performs a wide variety of responsible office and clerical duties; does related work as required. The work involves the performance of specific routine operations and occasionally a few separate tasks or procedures. Work is performed under regular supervision.
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ESSENTIAL FUNCTIONS:
- Provide clerical support for department/unit as required.
- Types letters, reports, documents and a variety of material. May prepare routine reports. Material may be of a confidential nature. May proofread documents for others in department.
- Prints, collates, and assembles reports for distribution.
- Meets/greets/screens customers/visitors. Answers questions and provides information.
- Receives, opens, and sorts mail. Receives, signs for, and distributes packages.
- Schedules appointments and meetings as requested.
- Answers unit/department phones, takes messages and provides appropriate responses.
- May prepare typing, paste-ups, drawings for publications and/or press releases for radio and television.
- Files documents and other materials.
- Assists with bulk mailings.
- May maintain inventory of materials, supplies, and/or equipment.
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KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of standard office practices, procedures, equipment and clerical techniques; ability to make arithmetic calculations; ability to file alphabetically; knowledge of business English and spelling; ability to establish and maintain effective working relationships with employees and general public; basic level proficiency in office-related software and equipment, including computer, copier, postage meter, fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner; ability to understand and follow oral and written instructions. Bilingual in English and Spanish preferred.
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EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school. Prefer some clerical and typing experience.
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PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS:
Generally, contacts are limited to co-workers who work within the same organization unit to furnish, obtain, or relay information. Communication is usually cooperative in nature. Conducts work in a sitting position; however, job requires frequent standing, walking, bending, stooping and light lifting. Requires frequent operation of a variety of office machines.
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EVALUATION:
Performance will be evaluated on the ability and effectiveness in carrying out the above responsibilities.
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