Office Associate III
Commonwealth’s Attorney
This position is employed by the Albemarle Commonwealth’s Attorney
This position is not employed by Albemarle County Public Schools or Albemarle County Local Government
Full-Time, 12 Months
Non-Exempt, Pay Grade 06, VRS-Eligible, Benefits-Eligible
THE POSITION – OFFICE ASSOCIATE III
The Office Associate III performs a wide variety of specialized and/or difficult clerical and secretarial duties. Work requires extensive knowledge of department, division, or section policies, procedures, and services and ability to communicate these to others. Tasks may require the ability to plan and carry out assignments. Does related work as required. Work often involves providing assistance to temporary help. Work is performed under regular supervision.
KEY ATTRIBUTES OF OUR IDEAL CANDIDATE
- Extensive experience with customer services.
- Preferred experience with the local criminal justice/court systems.
- Commitment to fairness and uncompromising ethical judgement.
- Ability to multi-task in a fast-paced environment.
- Ability to prioritize workload and meet deadlines.
THE OFFICE – COMMONWEALTH’S ATTORNEY’S OFFICE
The Albemarle Commonwealth’s Attorney’s Office is headed by an elected Commonwealth’s Attorney, a Deputy Commonwealth’s Attorney, Assistant Commonwealth’s Attorneys, and vital support staff. The Commonwealth’s Attorney’s Office is responsible for prosecuting criminal cases (felony and misdemeanor) for Albemarle County, Virginia.
THE EXPECTATIONS
Essential functions include, but are not limited to, the following:
- Collects information; responsible for a variety of routine administrative assignments.
- Prepares, processes, prints and distributes a variety of documents. Some material may be of a confidential nature.
- Answers routine correspondence for supervisor.
- May code invoices and process expense forms for payment.
- May collect and enter unit/department-related information into database. Maintains database and keeps information current.
- Schedules meetings and appointments and administers calendar.
- Meets/greets/screens customers/visitors. Answers questions and provides information.
- May have responsibility for tracking attendance and processing payroll-related documents.
- Establishes and maintains files.
- Operates a variety of office machines; may maintain inventory of materials, supplies and/or equipment. May serve as first contact for office equipment maintenance.
- Answers unit/department phones, takes messages and provides responses.
- Receives, opens, and sorts mail. Receives, signs for and distributes packages. Assists with bulk mailings.
- Provides back-up for department administrative staff. Provides assistance as required to senior-level administrative staff.
- May serve on special and/or regular teams and committees.
- Infrequent responsibility for supervision of others. Responsibility may include providing occasional direction to temporary staff.
- Performs related work as assigned
THE QUALIFICATIONS
Education and Experience
Any combination of education and experience equivalent to graduation from high school and one year of clerical experience.
Knowledge, Skills and Abilities
Thorough knowledge of standard office practices, procedures, equipment and clerical techniques. Ability to make difficult arithmetic calculations, set up complex forms and statistical tables. Ability to type and transcribe accurately. Knowledge of business English and spelling. Ability to establish and maintain effective working relationships with employees and general public. Basic to Intermediate level proficiency in office-related software. Intermediate level proficiency in County or Department-specific databases (e.g.SASI). Office equipment used includes computer, copier, postage meter, Fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.
THE PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS
Regular contacts are made with individuals from other internal departments, outside organizations, and/or the general public for purposes of exchanging information which may require some judgment or interpretation. Communication is usually cooperative in nature, with infrequent conflicts resolved by higher authority. Conducts work in a sitting position; however, job requires frequent standing, walking, bending, stooping and light lifting. Requires frequent operation of a variety of office machines.
THE HIRING SALARY RANGE
The hiring salary range for this position is $23,662 - $28,395 per year depending on qualifications, experience, and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA Non-exempt position.
DEADLINE FOR APPLICATIONS: Open Until Filled
Learn more about the County as a great place to live at: New Resident Guide
EEO/EOE |