OFFICE ASSOCIATE II

Part-time 20 hours/week, 10 months/year
ESOL

The Office Associate II performs a wide variety of responsible office and clerical duties; does related work as required. The work involves the performance of specific routine operations and occasionally a few separate tasks or procedures. Work is performed under regular supervision.  Essential functions include, but are not limited to the following:

• Collects information; responsible for a variety of routine administrative assignments.
• Processes payments received in person, by mail, and electronically.
• Collects and enters department related information into database.
• Greets callers and visitors, directs them to the proper source and answers questions; sometimes contact is of a difficult nature.
• Prints, collates, and assembles materials for distribution.
• Maintains files; files documents and other materials.
• Operates a variety of office machines.
• Maintains inventory of materials, supplies and/or equipment.
• Answers department phones, takes messages, and provides responses.
• Receives, opens, and sorts mail. Receives, signs for, and distributes packages.
• Provides back up for department administrative staff.

QUALIFICATIONS:   Any combination of education and experience equivalent to graduation from high school. Prefer some clerical and typing experience. Knowledge of standard office practices, procedures, equipment and clerical techniques; ability to make arithmetic calculations; ability to file alphabetically; knowledge of business English and spelling; ability to establish and maintain effective working relationships with employees and general public; basic level proficiency in office-related software and equipment, including computer, copier, fax, printer, multiple-line phone, projector, and scanner; ability to understand and follow oral and written instructions.  Bilingual in English and Spanish preferred.

PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS:  Regular contact made with individuals from: (a) other internal organizations; or (b) outside organizations; or (c) frequent contact with the general public for purposes of exchanging factual information which may require some judgment or interpretation in order to be responsive to questions or applicable to a specific situation. Communication is usually cooperative in nature, with infrequent conflicts resolved by higher authority. Conducts work in a sitting position; however, job could require frequent standing, walking, bending, stooping and lifting or carrying items weighing 20-50 pounds. Requires frequent operation of a variety of office machines.

SALARY:  $9.62 - $11.54/hour based on qualifications and experience

DEADLINE FOR APPLICATIONS:  Open until filled