GENERAL DEFINITION OF WORK:

Performs a wide variety of responsible office and clerical duties; does related work as required. The work involves the performance of specific routine operations and occasionally a few separate tasks or procedures. Work is performed under regular supervision.  This would include work with calendars, spreadsheets (Excel and Google), website updates, filing, packet preparation, and office organization.

• Provide clerical support for department/unit as required.
• Types letters, reports, documents and a variety of material. May prepare routine reports. Material may be of a confidential nature. May proofread documents for others in department.
• Prints, collates, and assembles reports for distribution.
• Meets/greets/screens customers/visitors. Answers questions and provides information.
• Receives, opens, and sorts mail. Receives, signs for, and distributes packages.
• Schedules appointments and meetings as requested.
• Answers unit/department phones, takes messages and provides appropriate responses.
• May prepare typing, paste-ups, drawings for publications and/or press releases for radio and television.
• Files documents and other materials.
• Assists with bulk mailings.
• May maintain inventory of materials, supplies, and/or equipment.

Knowledge of standard office practices, procedures, equipment and clerical techniques; ability to make arithmetic calculations; ability to file alphabetically; knowledge of business English and spelling; ability to establish and maintain effective working relationships with employees and general public; basic level proficiency in office-related software and equipment, including computer, copier, postage meter, fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner; ability to understand and follow oral and written instructions.

Any combination of education and experience equivalent to graduation from high school. Prefer some clerical and typing experience.

Generally, contacts are limited to co-workers who work within the same organization unit to furnish, obtain, or relay information. Communication is usually cooperative in nature. Conducts work in a sitting position; however, job requires frequent standing, walking, bending, stooping and light lifting. Requires frequent operation of a variety of office machines.

Performance will be evaluated on the ability and effectiveness in carrying out the above responsibilities.